Careers

Location: Madison, WI
Reports to: Controller
Employment Type: Full-Time

Position Summary:
Are you detail-oriented, organized, and eager to put your accounting skills to work for a cause that makes a difference? If so, the Accounting Assistant role at the Madison College Foundation could be a great fit.
In this role, you will support the financial operations that keep our organization running smoothly—from processing invoices and donations to reconciling accounts and maintaining accurate records. Your attention to detail will ensure that our financial systems are reliable, transparent, and aligned with our mission.

As Accounting Assistant, you will collaborate closely with the finance team and work across departments to provide accurate and timely support. You will also interact with donors, staff, and partners, helping ensure that every contribution is tracked with care. If you enjoy working with numbers, thrive on accuracy, and want your work to support meaningful student success, we would love to hear from you.

About Madison College Foundation:
The Madison College Foundation is committed to breaking down financial barriers for students by supporting Madison College in its mission to provide high-quality, open-access education. Through the acquisition and stewardship of private funding, we aim to enrich lives and strengthen our communities.

Our Vision:
To support Madison College in its commitment to increase access so that no student will be denied an education due to financial barriers.

Our Mission:
To enrich lives and strengthen our communities through the acquisition of private funding in support of high-quality open-access education at Madison College.

Our Values:

• Being respectful, transparent, vision-driven, agile, bold, and passionate.
• Supporting successful students in a rapidly changing and diverse world.
• Matching donor interests with the aspirations of the College and Foundation.
• Engaging Madison College faculty and staff in developing our collective community partnerships.
• Maintaining a sustainable organization through careful planning.

Key Responsibilities:

• Performs daily, weekly, monthly and annual accounting functions.
• Enters gifts into Raiser’s Edge ensuring proper coding to revenue and fund categories.
• Deposits cash received by donors or college staff to bank, monthly.
• Prepares invoices for gift reminders, when requested.
• Enters vendor bills as received and reviews same for supporting documentation and appropriate coding to expense and fund categories.
• Prepares weekly payable reports for Controller approval and processes payments.
• Prepares emergency grant checks as needed and ensures that proper documentation and authorization accompanies all requests.
• Provides detailed fund reports upon request to authorized fund managers (Madison College deans, endowment fund donors or managers, and others).
• Prepares month-end and year-end reconciliations and generates monthly accounting reports.
• Supports database maintenance and other projects, as requested.
• Assists with the annual audit with the CEO, Controller and audit firm.
• Maintains virtual and physical financial records.
• Performs other duties as assigned.

Qualifications:
Associates degree or technical certificate in accounting from an accredited institution is preferred; or two years of an equivalent combination of education and work experience directly related to the skills required for successful performance in this role.

Additional qualifications include:

• Strong understanding of confidentiality
• Strong knowledge of the accounting flow
• Familiarity with accounting and financial systems
• Attention to detail
• Excellent customer service skills
• Professional demeanor
• Proficiency with Microsoft Office
• High ethical standards
• Excellent organizational, communication, and multitasking skills
• Must be a collaborative team player

Salary and Benefits:
$21.00 – $24.00 hourly

We value the people who make our mission possible. In addition to a competitive salary, the Accounting Assistant will enjoy a comprehensive benefits package that includes health, dental, and additional optional coverages; retirement plan with employer contributions; generous paid time off; annual bonuses; and opportunities for professional growth. We also strive to support work-life balance through flexible scheduling options.